Accounts Payable Officer

Position Overview

We are seeking a detail-oriented and proactive Accounts Payable Officer to join our finance team. In this role, you will be responsible for managing the end-to-end accounts payable process, ensuring accurate and timely processing of invoice, direct debits and supplier inquiries. You will work closely with internal stakeholders and external vendors to maintain strong financial controls and support the overall efficiency of our accounting operations.

Key Responsibilities

Invoice Processing

• Review, verify, and process supplier invoices for accuracy and completeness.
• Match invoices with purchase orders and receipts to ensure compliance.
• Resolve discrepancies and follow up with suppliers or internal departments as needed.

Supplier Management

• Maintain accurate supplier records, including banking details and contact information.
• Respond to supplier inquiries regarding payment status, invoice discrepancies, or account updates.
• Collaborate with procurement to onboard new suppliers and update existing supplier information.

Financial Controls & Compliance

• Ensure compliance with internal controls, company policies, and regulatory requirements (e.g., tax regulations, audit standards).
• Assist with month-end closing activities, including accruals and reconciliations.
• Support internal and external audits by providing documentation and explanations as required.

Reporting & Analysis

• Generate and analyze accounts payable reports (e.g., aging reports, payment history).
• Identify opportunities for process improvements to enhance efficiency and accuracy.

Collaboration

• Work closely with the procurement, finance, and operations teams to ensure alignment on financial processes.
• Communicate proactively with stakeholders to resolve issues and improve workflows.

Qualifications & Skills

Education & Experience

• Education: MBO niveau 4, HBO, or Bachelor’s degree in Accounting, Finance or a related field (or equivalent work experience).
• Experience: 0-3 years of experience in accounts payable or a similar finance role.

Technical Skills

• Proficiency in ERP systems (e.g., Unit4, SAP, Oracle) and Microsoft Office (especially Excel).

Soft Skills

• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills to collaborate with internal and external stakeholders.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
• Problem-solving mindset with a focus on process improvement.